When paying holiday pay or holiday compensation, the employer must give the employee a statement detailing the amount of holiday pay or holiday compensation and the basis on which it was determined. The employer must provide the statement without asking. The statement information can also be included in a pay calculation or pay certificate when it is not necessary to give a separate holiday statement.
The employer must keep records of the employee’s annual holidays and carried-over holidays and the holiday pay and holiday compensation determined on the basis of this Act. The annual holiday records must show the duration and dates of the annual holidays, the amount of holiday pay, and holiday compensation, and the basis on which they are determined.
The annual holiday records and written agreements concluded between the employer and the employee must be shown on request to the body carrying out occupational safety inspection, the employees’ shop steward or the elected representative or, if neither has been elected, to the occupational safety delegate. The employee or anybody authorized by him/her has a right, on request, to receive written details of the records of the employee’s annual holiday and carried over holiday.
The annual holiday records must be kept at least until the end of the claim period laid down in the Annual Holidays Act. The right to obtain the entitlement shall expire if a claim during the employment relationship is not made within two years of the end of the calendar year during which the annual holiday should have been granted or the holiday compensation paid. After the end of the employment relationship, the claim must be commenced within two years of the end of the relationship.