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    The content concerns Finnish legislation.
     

    Manner of Convocation

    It is the duty of the board of directors to give notice of the general meeting, whether it is an annual or an extraordinary general meeting. However, the articles of association may provide that it is the duty of the supervisory board to convene the general meeting.

    A written notice of the general meeting must be served on all shareholders, whose addresses are known to the company, unless otherwise provided in the articles of association. In addition to serving a notice by post, a notice which has served by e-mail may also be regarded as constituting a written notice, but the use of electronic means requires that the shareholder has notified his/her e-mail address to the company for this purpose.

    The articles of association may also provide for another kind of manner of serving notice, e.g. publishing the notice in a certain newspaper.

    A written notice shall be served on all shareholders, whose addresses are known to the company, regardless of what has been provided in the articles of association, if the issues to be dealt with at the meeting concern:

    • an amendment of the articles of association where the rights or obligations related to the shares are altered or the company’s right to compensation for damages is restricted;

    • a merger in a merging company;

    • a demerger in a demerging company; or

    • putting the company into liquidation or continuing the liquidation.

    A written notice does not as such require that it be sent by recorded delivery, but in this way it becomes easier to prove that the written notice has been in fact been served.

    Laws (FINLEX)

    • Limited Liability Companies Act⁠

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